Facilities Coordinator

Are you an experienced Facilities Coordinator?  We are looking for an experienced individual who understands our goals, to join our dynamic team of professionals.

At CHAS, we provide unwavering care across homes, hospices, and hospitals for children who may die young.  We create moments of joy and support families at every step on this hardest of journeys. 

The role

Children's Hospices Across Scotland is seeking a dedicated and experienced Facilities Coordinator to support the smooth functioning of our properties and facilities across the organisation. In this critical role, you will work with a dedicated internal team and external contractors, supporting compliance with statutory, legislative and Health and Safety requirements. Working with the Commercial Property and Project Manager and Estates and Facilities Manager, you will be an integral part of the facilities team, helping coordinate Hard FM services, day to day property management, support planned and preventative maintenance strategies and maintain high industry standards for CHAS facilities.

You will support on a variety of projects, working across the estate and closely with our internal teams, including clinical and non-clinical staff in our hospices to meet the ongoing needs of children, families, staff, volunteers and visitors.

Key Responsibilities

• Work with the Facilities Managers to review procurement, contracts and performance management of service level agreements across the CHAS Estate.
• Ensure effective contractor and supplier management as part of CHAS Quality Management procedures.
• Support accurate reporting of facilities and estate management activities internally and externally.
• Work with the Facilities Managers to support legislative and statutory compliance monitoring across the Estate through the CHAS Computer Aided Facilities Management (CAFM) system.
• Act as the CHAS coordinator for internal and external audits.
• Manage and review CHAS DSE assessments and associated equipment.
• Work collaboratively with the other Facilities Co-ordinator to ensure organised and effective delivery of Facilities Management services across all CHAS sites.
• Support the effective operation of hospice reception services, including coordination of reception staff, rotas and volunteer involvement.
• Support the planning and execution capital works projects
• Help to deliver a robust planned and preventative maintenance programme to ensure the safety, operation and compliance of the CHAS estate.

Requirements

Essential

• Educated to Diploma-Level or relevant experience in Facilities, Estates or Property Management, demonstrating capability.
• Vocational training or on‑the‑job learning in facilities operations, building compliance or a related discipline.
• Working knowledge of statutory compliance and legislative requirements in property and facilities management.
• Good communication skills, across multi-disciplinary teams.
• Good knowledge and experience of working with Microsoft Office (Word, Excel, Outlook).
• Drivers Licence

Desirable

• Relevant H&S qualifications/training e.g. IOSH, NEBOSH
• Project Management qualification or IWFM Level 3
• Working knowledge or training in procurement or financial management.
• Experience of working across multiple sites
• Experienced in the use of building management systems and project management.

Why CHAS?

At CHAS, we care for dying children and their families. However, we also care about you. Some of the benefits of a career at CHAS include:

• A robust induction programme.
• Development opportunities for your career and leadership progression, and the time to prioritise your personal development.
• A supportive and collaborative work environment.
• Opportunity to make a real impact on the community by delivering best-in-class services.
• Working across different parts of Scotland with diverse stakeholders.
• Flexible and hybrid working available.
• The opportunity to continue paying into existing NHS pension schemes (subject to eligibility), or membership of the Local Government Pension Scheme.

You can view the full range of benefits in the attached benefits document.

Further Information

CHAS support families across the whole of Scotland. Our Head Office is based in Edinburgh, and we have two hospices: Rachel House in Kinross and Robin House in Balloch. We also have our fundraising office in Glasgow, dedicated bases in Aberdeen and Inverness, and Shops in Dalgety Bay, Dunfermline and Kinross.

As this role will closely support our hospices, we would like to speak to candidates who could base themselves from either Edinburgh or Kinross and we do expect regular travel across these sites as required.

If Kinross would be your preferred base location, please note that while this post can normally be based at Rachel House, Kinross, it will temporarily relocate to Mina House, Kinglassie, for approximately 12–18 months from spring/summer 2026 whilst we rebuild Rachel House. Mina House is a 10-12 minute drive from Rachel House. Our facilities team have access to a hot desk within Mina House. 

As a team we work flexibly and are happy to discuss how we can meet business needs while accommodating individual working patterns and requirements.

We are open to hearing from applicants who feel they could excel in the role but may not have all the skills listed above. If you have a strong core skillset within facilities management and are eager to learn, we encourage you to apply.

This post is subject to a Protection of Vulnerable Groups (PVG) check. 

We expect interviews to take place on w/c 16th June 2026.

Interested?

If this sounds like you, then we would love you to apply. You can read more information about the role in the attached job description.

If you would like an informal and confidential discussion about the role, please contact either Head of Facilities and Projects at veronicamccourt@chas.org.uk or Commercial Property and Project Manager janebalchin@chas.org.uk

For any queries regarding the recruitment process, please contact our HR Team by emailing careers@chas.org.uk or calling 0131 444 3293.